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March 15, 1957: Revised October 22, 1968: Revised October 28,
1969: Revised October 30, 1970: Revised September 24, 1980: Revised September 22, 1987: Revised September 25, 1990: Revised
September 30, 1992: Revised September 29, 1993: Revised September 28, 1994: Revised September 27, 1995.
ARTICLE I -
Purpose
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The purpose of this association is to promote and maintain personal improvement by providing
educational programs to increase the knowledge of methods, materials and equipment for the operation and the maintenance of
buildings and grounds; raise the standards of building maintenance; to cooperate with the following; superintendents of schools
elected or appointed officials, officers and organizations; to hold regular meetings of the association and for fellowship.
ARTICLE
II - Name
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The name of this organization shall be officially known as "Kansas Association of Directors
of Plant Facilities".
ARTICLE III - Membership and Dues
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Section A-Membership
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The
membership of this organization shall be made up of persons who are responsible for the plant facilities in the state of Kansas
and whose salaries are directly paid by the same Institution.
Section B-Associate Membership
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Associate
membership shall be made up of companies, vendors or individuals that service and support the functions of Plant Facilities,
and the Directors of those Plant Facilities in the State of Kansas.
Section C-Dues
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Annual dues
of this association shall be five dollars for regular members and forty dollars for associate members. The associate membership
dues for companies includes the company and its sales representatives. All dues are to be paid the beginning fiscal year,
upon joining the association initially or at the annual convention. Those who have paid shall be active members of this association.
Those members who retire from employment while active members of this association shall be, from the time of their retirement,
life members of the association. This shall include those who retired this year and all who retire here after.
ARTICLE
IV - Officers
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The officers of the association shall be President, Vice-President, Vice President-Elect,
Secretary-Treasurer and Librarian.
ARTICLE V - Executive Board
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The executive board shall be composed
of the President, Vice-President, Vice President-Elect, Secretary-Treasurer, Librarian, Chairman of the Scholarship committee,
two elective board members, and the Instructor of Custodial Trades as an ex-officio member, two Associate board members, and
the immediate past president.
ARTICLE VI - Meetings
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There shall be one two-day meeting per calendar
year. The meeting place shall be determined by majority vote of the members present at the annual meeting upon the recommendation
of the Executive Board. The meeting shall be held in September on the fourth Tuesday and the following Wednesday. The fiscal
year shall be from July 1 to June 30.
Section A - Duty of Officers
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The duties of the President
shall be: preside at all meetings of the association, a member of the Executive Board, and ex-officio members of all committees,
responsible for such duties as evolve upon a presiding officer. The president shall, upon completion of their term of office,
serve as member of the Executive Board for a period of one year.
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The duties of the Vice-President shall be: to perform the duties
of the President, during the president's absence from any meetings, a member of the Executive Board, become President if the
President moves, is deceased, or in any way becomes a non-active member, shall be responsible for developing the convention
program.
The duties of the Secretary/Treasurer shall be: keep all records of the association, responsible for all correspondence
of the association, in charge of receiving and disbursing all funds for this association subject to the regulation and by-laws
of the constitution and executive board, a members of the Executive Board, to supply an annual report of actions and expenses
of the association to the Executive Board, and the membership.
The duties of the Librarian shall be: to house, file
and maintain the Associations Library, be responsible for the checking in and out of library materials, to supply an annual
report of actions and expenses to the membership, a member of the Executive Board.
Section B - Executive Board
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The
President of the Association shall be President of the Executive Board. The Executive Board shall have power to take the necessary
action for directing the association to carry out its purposes, subject to the by-laws and constitution of this association.
The Executive Board shall have the power to set regular and associate membership dues.
Section C - Elections
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All
elective offices shall be filled by recommendation from a nominating committee established by the president, as well as nomination
from the floor of the convention. When two or more are nominated for the same office, voting shall be by secret ballot. The
nominee receiving the highest number of votes shall be declared elected. The election shall be held during the first part
of the annual meeting and the newly elected officers shall assume responsibilities of the association upon the adjournment
of that annual meeting. The first meeting of the newly elected Executive Board shall be held before the close of the annual
meeting at which they are elected.
All the officers elected at the organizational meeting shall hold office for the
remainder of the fiscal year. The Vice President-Elect shall be elected for a three-year term. The first year of his three-year
term will be as Vice President-Elect. The following year, the second year of the three-year term, he will serve as the association's
Vice-President. The last year of the term, the third year, will be to serve as the Association's Vice-President. The Secretary-Treasurer
shall be elected for a two-year term. The Librarian shall be elected for a two-year term. The two elective Board Members shall
serve a two-year term, with one elective Board Member being elected each year. The Associate Board Members shall be elected
for a two- year term, with one associate board member being elected each year. In the event of the demise, disability, or
resignation of the Secretary-Treasurer, The Senior Executive Board Member will assume the duties of the Secretary-Treasurer
until the time of the next general meeting, when a new Secretary-Treasurer can be elected as provided in the constitution.
Section
D - Quorum
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A quorum shall consist of the members attending the regular annual meeting.
Section
E - Adoption and Amendments
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This constitution and by-laws shall be adopted, and shall be in effect,
when it shall have received an affirmative vote of a majority of members present at the organizational meeting which shall
be held on March 19, 1957. An amendment to the constitution or by-laws can be proposed by majority of the Executive Board
by a petition signed by five members. A proposed amendment to either constitution or by-laws becomes effective when approved
by majority vote of the members present at a regular meeting.
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